Letters of Invitation for Canada Visa: A Simple Guide

Imagine you’re preparing a warm, inviting Canadian cabin for guests—only, in this case, your guests are navigating the visa process, and the cabin is your letter of invitation.

This document might seem as complex as assembling a log cabin in a snowstorm, but fear not! Our guide is here to light the fireplace and show you how to craft a cozy and compelling letter of invitation for a Canada visa.

Whether it’s for family, friends, or business associates, we’ll ensure your invitation letter is as welcoming as a Canadian hug.

Let’s dive in!

What Is An Invitation Letter For a Canada Visa?

Getting a Temporary Canada Visa means that you will be visiting Canada for a short period, usually 6 months or less. 

The visit can be for different purposes such as tourism, visiting friends or family, business and so on. 

In some cases, the Canadian Embassy where you are applying will request an invitation letter to Canada from someone you know there.

An invitation letter for a visitor visa in Canada is a simple signed letter from someone you know well in Canada inviting you to the country. 

This person can be your friend, family, or business partner. Still, it must be someone with whom you have a close relationship and who can verify your identity and purpose for visiting Canada.

The invitation letter is a plea from this person in Canada asking the Canadian Consulate to give you a visa and allow you to enter the country. 

It also guarantees from the person inviting you to the Consulate that you are not giving false information about your intentions to enter Canada.

It also includes that you will leave Canada and stay within your visa and that they can support you financially if you cannot.

This letter of invitation will serve as further evidence of why the Canadian Consulate should give you a visa to go to Canada. 

It is an addition to the rest of the application and can strengthen your case if it meets the requirements.

What Are Invitation Letters Used For?

There are a few reasons why IRCC may ask you for a notarized letter of invitation with your visitor visa application.

However, most often, it will be to verify that the information you’ve included in your application is accurate and truthful. 

The fact that a close friend or family member will write the letter will also help verify your application’s authenticity.

More specifically, invitation letters will help the visa officer to confirm:

  • The reasons why you wish to visit Canada
  • You will adhere to the conditions of your visitor visa
  • You will have enough money to support you during your stay
  • You will leave Canada at the end of your stay

The person writing the letter may also need to get the letter notarized to strengthen the document’s authenticity.

Who Can Write An Invitation Letter For a Canadian Visa?

As mentioned, an invitation letter for a visa can be written by anyone you know well. 

It can be a close family member such as a parent, sibling, spouse, child, and so on, a close friend or a business partner if you visit Canada for business.

The critical requirement in any case is that the person sending the invitation letter is a permanent resident or a citizen of Canada. 

The person inviting you cannot be an illegal immigrant or not have legal status in Canada. 

They must have a good standing status, job and stream of income to increase the chances that their letter will positively impact the Canadian Consulate’s decision to give them the visa.

What Are The Requirements For The Invitation Letter For Canada?

The invitation letter for the Canada Visa must meet a few requirements in terms of the information that it should contain. 

The person writing the letter must include all of the details below, or it is a risk that the Canadian Consulate will not accept the letter, and even worse, it can end up hurting your chances of getting the Canadian visa. 

There are three sets of requirements:

  • The information of the visa applicant;
  • The information of the person inviting the applicant;
  • Specific information for the Super Visa.

The Information Of The Visa Applicant

The invitation letter must include the following information about the visa applicant:

  • The full name (first name and last name);
  • Date of birth;
  • Contact information (telephone number and email);
  • Exact address;
  • The relationship that the applicant has with the person inviting them;
  • The purpose of the visit to Canada;
  • The duration of the visit;
  • Where the applicant will stay in Canada and how they will pay for their stay;
  • The date when the person will arrive in Canada and the date they will leave;

The Information Of The Person Inviting The Applicant

The Canada invitation letter must have this information on the person who is inviting the applicant to Canada:

  • The full name (first name and last name);
  • Date of birth;
  • Contact information (telephone number and email);
  • The exact address in Canada;
  • Status in Canada (Canadian permanent resident or citizen) through providing a copy of their status such as:
  • Canadian citizenship card or passport if the person is a citizen;
  • Canadian birth certificate if the person was born in Canada;
  • Copy of their Permanent Resident card or the IMM 1000 (Proof of Landing document) if they are a permanent resident;
  • The job title.
  • Names and dates of birth of close family members and dependents (spouse or common-law partner and children);
  • The total number of people that live in your household, including people that the person has sponsored or whose sponsorship is still in effect).

Specific Information For The Super Visa

The Super Visa allows parents and grandparents to visit their children or grandchildren for longer than 6 months. 

Because this visa is valid for longer than other Temporary Resident Visas, additional information in the letter is required besides the one mentioned above. 

So, for those children and grandchildren inviting their parents or grandparents to Canada, they must also include the following:

  • A written and signed declaration that you will financially support your parents or grandparents for their whole stay in Canada;
  • Proof that you have enough income for the total number of people living in your household, including for the visiting parents or grandparents.

Notarizing The Invitation Letter

The invitation letter should be signed and dated by the person who is inviting the applicant, and if necessary and required by the Canadian Consulate, it should also be notarized. 

The letter must not be submitted as a separate document from the rest of the application.

Instead, the applicant must submit the letter to the Canadian Consulate when they submit the rest of the documents.

If applying online, a scanned PDF version of the letter should be attached to the online application. 

If submitting a physical application, the letter should be printed, and a copy should be included with the rest of the documents.

What Are The Important Things To Consider?

While preparing an invitation letter for a Canada visa, ensure that the credentials and contact information of the person writing the invitation letter for you are reported correctly and without spelling errors. 

The immigration authorities will closely verify the identity of the writer and will reach the person for proper confirmation. 

Phone number, email address and every contact information must be correctly penned. 

The signature of your host should be identical to the authentic signature they use in Canada. This applies to all your contact information and the purpose of your visit. 

Make sure the information provided in the invitation letter on your behalf is legit.

Sample Invitation Letter For Canada Visa

To have a clearer picture of what a Canadian letter of invitation should look like and what kind of information it should include, you can see a full written letter below with blank spaces where the personal information should be included.

The person inviting the applicant is referred to as “Inviting Person”, while the person being invited is referred to as “Applicant” in the sample below. 

This sample can be used for any occasion and by any person as long as the relationship is specified and the requirements above are fulfilled.

After that, we have included a completed letter from one person inviting their friend to stay in Canada for reference.

Name of Place in Canada, Date

To the Canadian Embassy in (Country Name)

(Embassy Address)

(Embassy Phone Number)

Subject: Invitation Letter for Mr./Miss (Applicant’s Name)

Dear Sir/Madam,

My name is (Inviting Person’s Name), I was born on (date of birth), and I am from (location in Canada). I am a (status in Canada – citizen or permanent resident) and I live in (address in Canada). My household has (number of people living in the household), and I work (job title, company, and location), earning (monthly or annual salary).

Through this letter, I am inviting (Applicant’s Name), born on (date of birth) and currently living in (address in Foreign Country), to Canada for a short stay. (Applicant’s Name) will be staying in (location and address in Canada, such as a hotel or your house) from (date of entry) until (date of departure). I am (Applicant’s Name) (State relationship such as brother, sister, friend, etc), and we will be visiting and touring around Canada for (duration in days or months) in different locations.

(Applicant’s Name) currently works (enter job title and location), earning (monthly or annual salary) with which they can afford to stay in Canada. (Applicant’s Name) is a genuine visitor who will stay within their visa. Their work obligations in (Name of a foreign country) extend, and (Applicant’s Name) are needed to return to work as soon as they return from Canada.

Please see attached a certified copy of my (Documents proving my status in Canada, such as my passport, birth certificate, or PR card) and my bank report for the past 6 months.

Feel free to contact me with any further questions regarding myself or (Applicant’s Name).

I look forward to having (Applicant’s Name) visit me in Canada so we can spend time together and visit Canada.

Kind regards,

(Inviting Person’s Name)

(Address)

(Phone number)

(email)                                                                                                              Signature

Real Life Example Of An Invitation Letter For Canadian Visa

Toronto, September 10, 2018

To the Canadian Embassy in Costa Rica

(Embassy Address)

(Embassy Phone Number)

Subject: Invitation Letter for Miss. Natali Franco

Dear Sir/Madam,

My name is Micaela Abasto; I was born on March 5, 1983, and am from Toronto, Canada. I am a Canadian permanent resident, and I live at 2623 Bayfield St. My household has 2 people living in it (my husband and son), and I work as an Insurance Officer at Toronto International Insurance, earning CAD$89,000 per year.

Through this letter, I am inviting Natali Franco, born on August 10, 1985, and currently living in San Jose, Escazu in Costa Rica, to Canada for a short stay. Natali will stay in my house from April 5 until May 5, 2019. I am Natali’s childhood friend, and we will visit and tour around Canada for 1 month in different locations.

Natali currently works as a bank clerk at the Bank of Costa Rica, earning CAD$55,000 per year, with which she can afford to stay in Canada. Natali is a genuine visitor who will stay within her visa. Her work obligations in Costa Rica have extended, and she needs to go back to work as soon as she returns from Canada.

Attached is a certified copy of my Permanent Resident Card and bank report for the past 6 months.

Feel free to contact me with further questions regarding Natali Franco or me.

I look forward to having Natali visit me in Canada to spend time together and visit the country.

Kind regards,

Micaela Abasto

2623 Bayfield St., Toronto, Canada

(Phone number)

(email)           

Signature

Can You Use A Notarized Invitation Letter From A Previous Visit To Canada?

Canada’s travel regulations are both detailed and specific. A common query arises around reusing notarized invitation letters from previous visits.

You should know that Canadian immigration laws require attention to detail, particularly regarding notarized invitation letters. 

The answer to whether you can use a notarized invitation letter from a previous visit to Canada is multifaceted. 

It largely depends on current policies, the nature of the visit, and the specific circumstances surrounding the initial invitation.

Consulting with Canadian consulates or immigration lawyers is often necessary for accurate information. 

Regulations and requirements can change, and a notarized, once-valid letter might no longer be acceptable. 

Keeping abreast of the latest rules and guidelines ensures travellers can navigate the process efficiently.

Lastly, it’s essential to recognize that each case can be unique. 

While some travelers may have successfully reused a notarized invitation letter, others may find that doing so leads to complications. 

They are complying with the latest immigration rules and seeking professional advice when in doubt, ensuring a smoother travel experience.

Does A Notarized Invitation Letter In Canada Get Expired After A Visit?

Notarized invitation letters in Canada do not have a standard expiration date. However, their validity may be limited by the intended purpose and duration of the visit. 

The notarization process ensures the letter’s authenticity, but its effectiveness may diminish over time or based on specific circumstances.

The validity of a notarized invitation letter largely depends on Canadian immigration or visa requirements. 

If the purpose of the visit is for tourism, business, or a short-term event, the letter’s validity might be limited to the duration of the stay. 

Once the visit is complete, the letter may no longer be considered relevant for future travels.

Notarized invitation letters may have a specific validity period indicated by the sponsoring party or the Canadian authorities for specific visa applications. 

In such cases, the letter would only be applicable during that period. 

However, if no explicit expiration date is mentioned, the letter’s relevance may be subject to the discretion of the immigration officer processing the visa application.

To ensure the effectiveness of a notarized invitation letter, it is essential to review the visit’s specific purpose and visa requirements carefully. 

If the letter does not expire, it’s best to obtain a fresh, notarized letter for subsequent visits or if the purpose of the visit changes significantly. 

By doing so, travelers can avoid potential complications and ensure their documentation remains legally valid and up-to-date.

What Is An Invitation Letter For A Business Visit To Canada?

A business invitation letter is required for people who apply for a Canadian business visa. 

Always ensure you receive a business invitation letter from the official letterhead of the Canadian company or the company representative. 

The purpose of your visit must be drafted in the invitation letter. 

The people who require a business invitation letter are the following:

  • Business conference attendees
  • Business partners
  • Business Investors
  • Employees who come to Canada to get job training in the Canadian subsidiary company

What Is The Vital Information To Be Included In The Business Invitation Letter?

  • The complete name and contact details of the business guest
  • Birthdate
  • Details and complete address of the company
  • The designation/ job title offered by the company
  • Business ties between the guest and host company
  • Purpose of the visit and duration of stay
  • Date and details of departure

What Are The Benefits Of Using An Invitation Letter From A Previous Visit?

Using an invitation letter from a previous visit can offer several advantages, streamlining the process for future travels and interactions with Canadian authorities.

✅ Established Relationship

An invitation letter from a previous visit demonstrates an established relationship between the visitor and the inviting party. 

It can be particularly beneficial for frequent travellers, reflecting a history of legitimate and credible visits.

✅ Credibility and Trust

A previously notarized invitation letter conveys credibility and trust. 

Canadian authorities may view it as a reliable document, reducing the need for extensive scrutiny during subsequent visa applications.

✅ Time and Cost Efficiency

Reusing a notarized invitation letter saves time and money.

Instead of reusing the entire notarization process, travellers can present the previously notarized and valid letter, simplifying the visa application or entry process.

✅ Consistency in Information

Travellers can use the same invitation letter from a previous visit to ensure consistency in the information provided. 

It can enhance the overall transparency and coherence of the travel history and intentions.

✅ Familiarity with Procedures

Having experienced the process previously, travellers may feel more familiar with the required procedures and expectations, leading to a smoother and less stressful experience during subsequent visits.

✅ Potential for Multiple Entry Visas

Repeatedly using a notarized invitation letter can strengthen the case for obtaining multiple entry visas. 

Consistent and genuine visits encourage authorities to grant more extended visa validity periods.

✅ Show Genuine Intentions

Using a previously notarized invitation letter can demonstrate genuine intentions for visiting Canada. 

Consistency in travel plans and clear reasons for visits can bolster the visitor’s credibility in the eyes of immigration officials.

✅ Faster Processing Times

Familiarity with a previously notarized letter may lead to faster processing times for visa applications. 

Canadian authorities may expedite the review process, as they know the document’s authenticity.

Conclusion

And just like that, with the fireplace crackling and the snow outside tamed, you’ve mastered the art of the Canadian visa invitation letter.

This guide aimed to simplify the process, making it as enjoyable as planning a get-together with loved ones.

With your letter ready to go, you’re not just inviting someone to cross borders; you’re opening a door to experiences and memories in the great Canadian landscape. Remember, the perfect invitation letter is the first step in a journey of a thousand miles.

Happy inviting!

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